ABSTRACTS
Contact for all questions – email [email protected]
1. SUBMISSION
SUBMISSION PLATFORM - The system will be accessible through a link available on the website of the Congress until 06.01.2023.
To submit your work for the International Congress of Arrhythmia, Electrophysiology and Artificial Cardiac Stimulation, you will follow these steps:
- Register with the same fields as the registration form (this way, once your work is approved, you will only need to make the payment).
- In the payment method, choose the option "Free topic author”.
- After your work is approved, you will receive a payment request for your application.
TUTORIAL SUBMISSION
- Log in to the free topics system using your login and password.
- Fill in the required fields with the work information and abstract.
- Click on “Save” to insert the abstract in the system. You can continue making changes until the deadline. Alternatively, click on “Save/Submit” to send the work for evaluation. After clicking on “Save/Submit”, the submission of the abstract will be complete, and no further changes can be made. If you need to make changes to the abstract, you must request the exclusion of the work by emailing [email protected] and submit a new version.
2. CATEGORIES
- Cardiac Stimulation
- Clinical Arrhythmology
- Clinical and Invasive Electrophysiology
- Multidisciplinary
Note: Once a category is selected, it cannot be changed by the Judging Committee, not even by the evaluators.
3. GUIDELINES FOR ABSTRACTS
To ensure that abstracts are considered for evaluation by the Free Topics Judging Committee, please adhere to the following rules:
TEXT STRUCTURE
- Introduction and/or Background - Clearly describe the theoretical framework that led to the completion of the work in one or two sentences.
- Objective - State the topic under investigation, preferably indicating the hypothesis to be tested.
- Materials and Methods - Indicate whether it is an observational study, case-control study, prospective study, randomized clinical trial and/or other types of design. Describe the characteristics of the study sample that are fundamental to the work and explain the methods used for data collection and the interventions performed.
- Results – Present detailed results, in accordance with the objectives of the work, and justify the conclusions. Numerical data should indicate the main findings of the work. Inclusion of figures that illustrate the main results of the work is encouraged. Abstracts stating that "the results will be presented and discussed..." will not be accepted for presentation.
- Conclusions - Must meet the objectives of the work. When the results warrant clinical implications, they may follow up on the conclusions. Clearly indicate whether the conclusions are definitive before the information can be applied in the clinical practice.
SPECIFIC STRUCTURE FOR CASE REPORTS:
Abstracts should be structured with:
- Introduction and/or Background
- Case description
- Discussion and/or conclusion
SPECIFIC STRUCTURE FOR OTHER TYPES OF RESEARCH
To submit in this category, abstracts should be structured as follows:
- Introduction and/or Background
- Objectives
- Material and methods
- Results
- Conclusions
Only works in which the first author and the presenter are enrolled in medical school or other health-related fields will be accepted.
4. FILE UPLOAD
Free Topics must be submitted only through the online system selected by the congress, in the form of an abstract. Approved submissions will be presented either as oral free topics or posters, as determined by the Free Topics Judging Committee. Abstracts must be unpublished in Brazil and should have not been previously published or presented at national congresses. The author may not submit more than one abstract based on the same research paper.
When submitting the abstract, careful attention should be given to entering the data of all those involved in the free topic(s), as it will not be possible to insert or change the names of authors, co-authors or institutions, or make amendments to the texts after submission.
The system allows a maximum of 2,800 characters or the size of the designated text box for the abstract. It is possible to include tables and figures in the text of the work, although this may result in a reduction in some characters.
Works containing data from the host institution or patient identification data in the title, abstract body or non-anonymized figures and tables will not be considered for evaluation.
5. CLASSIFICATION OF ABSTRACTS
The submission of an abstract represents the author(s)’ commitment to present the work, if accepted, during the Congress. It is mandatory for the author(s) to register for the event. There are no limits on the number of abstract submissions from the same author.
SELECTION
To ensure that the work is evaluated by the Judging Committee, it is essential to strictly follow all the guidelines of this regulation.
The selection process will be carried out as follows:
Review and Evaluation – All abstracts received that are in accordance with this regulation will be evaluated by 2 (two) judges who are members of the Free Topics Judging Committee.
The judging criteria include:
- Originality and relevance;
- Study design;
- Statistical treatment of the material and methods used;
- Adequacy of the text, clarity in presenting the results, and their correlation with the conclusions.
Tiebreaker: In case of a tie between the best works, the tiebreaker will be based on the criteria of originality and relevance. If the tie persists, the second tiebreaker criterion will be the score referring to the statistical treatment of the material and methods used.
The best works (3 from each category: clinical arrhythmology/electrophysiology/artificial cardiac stimulation) will be presented at a prominent time in the Congress schedule.
The 9 best case reports will be invited to participate in a special session dedicated to complex cases, commented by a team of highly experienced physicians.
The list of approved works will be available for consultation on the Congress website as of 07.03.2023.
6. PRESENTATION
Once the evaluation of the free topics has been completed, the list of approved works will be made available for consultation on the Congress website, as well as the guidelines for the preparation of the poster and/or oral presentation, as of 07.03.2023. Authors with approved papers will also receive electronic correspondence with all necessary information regarding their presentation.
Oral Abstract - Authors are required to make their presentations in person on a day and time that will be informed at the time of acceptance of the work.
Posters - Authors should bring the printed poster for exhibition during the Congress.
7. PRESENTATION GUIDELINES
Presenters must be either the author or co-author of the work, and registration for the Congress is mandatory. If the first author cannot make the presentation, they must indicate the name of a co-author who will present the work.
ACADEMIC category: only the author or co-author of the work who are enrolled in medical school or other health-related fields can present the work.
The 1st author of an approved free topic who does not make the presentation, without sending one of the co-authors as a replacement or providing prior justification for their absence, will be ineligible to be 1st author for free topics for the following 3 consecutive years.
Note: The registration consists of registration and payment to be considered effective. For free topic submissions, the registration phase will be required, and payment will only be necessary for presentation. In this way, authors will be able to make their registrations only after their work has been approved, if they prefer to wait. Please pay attention to the registration fee amounts, as they may vary according to the table published on the Congress website.
ORAL FREE TOPICS
The 9 best free topics will be selected for presentation in the Oral Free Topic format, where they will be discussed with experts. The distribution of the selected topics will be as follows:
- 3 in the Cardiac Stimulation Category
- 3 in the Clinical Arrhythmology Category
- 3 in the Invasive Electrophysiology Category
PRESENTATION
The presentations will follow a sequential order, as listed in the schedule available on the Congress website. All presentations will be conducted in person.
Presentation time allocation:
Presentation: 8 minutes
Debate: 10 minutes
8. AWARDS
ORAL ABSTRACT AWARDS
- Best Abstract in the Invasive Electrophysiology Category - 1 special certificate + 1 registration for ABEC 2024
- Best Abstract in the Clinical Arrhythmology Category - 1 special certificate + 1 registration for ABEC 2024
- Best Abstract in the Cardiac Stimulation Category - 1 special certificate + 1 registration for ABEC 2024
POSTER AWARDS
- Invasive Electrophysiology Award (Case Report and Original Research) - 1 special certificate + 1 registration for ABEC 2024
- Clinical Arrhythmology Award (Case Report and Original Research) - 1 special certificate + 1 registration for ABEC 2024
- Cardiac Stimulation Award (Case Report and Original Research) - 1 special certificate + 1 registration for ABEC 2024
9. CERTIFICATE
The certificate, which will include the names of all authors, will be sent to the registered author/presenter of the free topic from 08.13.2023.
For any information or clarification, please contact ABEV Personalização e Inteligência em Eventos - Registration department, by phone or email below:
Nathalia Gontijo
[email protected]
WhatsApp +55 51 99408-1367
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